KBC logo   Kirkhill Bowling Club  
Penicuik
 Established 1983		 Faces in the trees

Privacy Policy

Introduction
Kirkhill Bowling Club, Penicuik (KBC) is an applicable organisation under the Data Protection Act (1998) and the General Data Protection Regulations (2018). This Policy applies to Personal Information collected by KBC, and sets out the principles governing our processing of that information, and the way we use, keep secure and disclose it.
When you register as a member of Kirkhill Bowling Club, Penicuik or renew your membership (including if you are registering or renewing on behalf of a child under the age of 18), we will ask you for the following personal information:

  • contact details – name, address, phone number (land and/or mobile), email address (if applicable), date of birth and membership category – Junior, Ordinary, Honorary, or Social

Why we need your personal information
We process our members’ personal information to:

  • provide you with any information relevant to Kirkhill Bowling Club, Penicuik.

  • share your name and membership category with Bowls Scotland who will become a controller of your personal information when they receive it.

  • we are under a legal obligation to process certain personal information relating to our members for the purposes of complying with our obligations under the Protection of Vulnerable Groups (Scotland) Act 2007 to check that our coaches and volunteers are able to undertake regulated work with children and vulnerable adults.

  • where we process your personal information, you have the right to object to us using your personal information for the above purposes.

  • If you do not wish your information to be sent to other Bowling organisations, please contact us by emailing secretary@kirkhillbowlingclubpenicuik.org.uk or writing to The Secretary, Kirkhill Bowling Club, Kirkhill Road, Penicuik, EH26 8JB. Please note that this objection would affect your ability to represent Kirkhill Bowling Club, Penicuik at local and national level.

Who we share your personal information with
We may be required to share personal information with statutory or regulatory authorities and organisations to comply with statutory obligations. Such organisations include, Disclosure Scotland, and Police Scotland for the purposes of safeguarding children.
Security
We strive to protect the privacy and security of our database, and to maintain the reliability and accuracy of Personal Information. We will hold information collected by us on a computer and in other forms. Although we cannot guarantee the security of all transmissions of personal information, especially where the internet is involved, we take all reasonable steps to prevent this from happening. You accept the inherent security implications of providing information and will not hold us responsible for any breach of security or disclosure of information unless we have been proved to be negligent.
How long we keep your personal information
We will only keep your personal information for as long as you are a current member of Kirkhill Bowling Club. Penicuik. Where you have not renewed your membership we will delete your personal data after one year.
Photographs
We may take photographs of you attending matches or other events and we may wish to use them for marketing and advertising purposes, or publishing on our website. Unless you advise us otherwise, you expressly agree and consent to the use of any photographs which may include you without compensation. We will not use the images taken, or any other information you provide, for any other purpose.
We will not include details or full names (which means first name and surname) of any person in an image on our website, on video, or in printed publications, without good reason. For example, we may include the full name of a competition prize winner if we have their consent.
Your rights
You can exercise any of the following rights by emailing or writing to the Secretary.
Your rights in relation to your personal information are:

  • you have a right to request access to the personal information that we hold about you by making a “subject access request”;

  • if you believe that any of your personal information is inaccurate or incomplete, you have a right to request that we correct or complete your personal information;

  • you have a right to request that we restrict the processing of your personal information for specific purposes; and

  • if you wish us to delete any or all of your personal information, you may request that we do so.

  • if you remain dissatisfied, you have a right to raise a complaint with the Information Commissioner’s Office at www.ico.org.uk

© Kirkhill Bowling Club Penicuik 2025

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